Privacy Policy

ICAP privacy policy

Plain English

ICAP will keep your data private. We will never sell or share it with organisations not directly associated with our professional relationship. We will uphold your rights, which are:

• To tell you what information we keep about you
• To give you all the personal data we store about you
• To complete or correct information we hold
• To be forgotten
• To have your data processed in a restricted manner
• To have your information transferred to another organisation for free, without prejudice, and in a format that is commonly used
• To complain to a regulatory or judicial body about how we process your data
• To not be subject to direct marketing and profiling.
Our website uses cookies, which you have the right to turn off without impacting our work with you. ICAP will only keep your data as long as necessary to be able to provide you a good service. We promise to inform you:
• If there has been a data breach
• If the company processes – including introducing new technologies – will be changed and the change poses a high risk to your data security
• Of changes to this policy.

Full policy

ICAP, the International Community Advisory Panel is committed to safeguarding the privacy of website visitors and service users. This policy outlines how we process your personal data.
Your Rights Your rights under European data protection law (GDPR) are:

• The right to information; we will provide you information we store about you in a clear and transparent way.
• The right to access; we will provide you a copy of your data free of charge upon request. This will not impact our services for you. You have the right to know how we process your data and what data we store.
• The right to rectification; we will amend incorrect data or ensure data is complete where there are gaps if you provide us with additional information.
• The right to erasure; you have the right to ask for data to be deleted by withdrawing consent for consent-based processing, if storing data is no longer necessary.
• The right to restrict processing to only that which you consider essential.
• The right to object to our processing of your personal data for direct marketing purposes.
• The right to object to your personal data being used for research purposes.
• The right to data portability; you have the right to request that your data be transferred to another party in an easily transferable format.
• The right to withdraw consent. If we process your data because of consent you have the right to withdraw your consent.
• You have the right to complain to a legal or regulatory body about how ICAP processes your data. To enact any of your rights please email

Cookies and tracking technology

ICAP and our service providers uses technologies including cookies and IP addresses. These may be used in analysing trends, administering the website, tracking user movements around the website and gather demographic information.

We may use services to analyse this information.

You have the right to change the cookie settings on the website.

Providing your personal data to others

ICAP may disclose your personal data to professional advisers. This may be for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

ICAP may disclose your personal data to external contractors including administrators and accountants insofar as reasonably necessary for our organisation to run smoothly.

ICAP may disclose your personal data in order to comply with a legal obligation.

International hosting of your personal data

All online tools ICAP uses will, to the best of our knowledge be GDPR compliant.

Keeping your personal data?

Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary. We will retain your personal data for a minimum period of two years and a maximum period of seven years after our last communication, except where legal obligations state otherwise.

Data breach

We will notify you if we think there has been a data breach that could lead to identity theft or a risk to your reputation.

Change to processes

If a change to our processes (including a change in the technologies) is planned we will perform a risk assessment. If there is a high risk to your data security, we will inform you before we make the change.

Exclusions to the policy

These rights do not apply if there is a conflicting legal obligation or if the application of the right would adversely affect the rights and freedoms of others.

Changes to this policy

If we write a new version of this Privacy Policy, it will be published on the website. Changes will be prominently placed on the website.


If you would like to ask ICAP any questions about this policy, please contact

This policy was last reviewed in February 2021